Services

OneDrive: Quick Guide

OneDrive allows you store your files in one place, share them with others, and get to them from any device connected to the Internet. Every user at Aalto University gets 5 TB of OneDrive storage for free. This guide helps you get started.

Getting OneDrive

Aalto Windows and Aalto Mac

OneDrive is installed by default on Aalto Windows and Aalto Mac. Just search for OneDrive.

Other Platforms

You can download and install the OneDrive client from here:

Sharing files - default options

  • Only viewing the file is allowed as default and you need to specify the people who will be able to access the file.
  • You can change the options to give editing rights and share the file more widely. 
  • Anonymous sharing based only on links has been disabled for personal files in OneDrive.
  • If you want to share files to people outside of Aalto University, you need to specify their email address. They will then receive a link to get a one-time code to access the shared file.
  • Anonymous access to files based on the shared link is still enabled in SharePoint, which includes Teams.

Signing in to OneDrive

Aalto Windows

The newest Aalto Windows 10 installations will sign you on to OneDrive automatically when you sign in to the computer. You can find OneDrive from the System Tray with the blue cloud icon and from the Windows Explorer as shown in the pictures.

Vanhemmissa Aalto-Windows asennetuissa tietokoneissa saatat joutua käynnistämään OneDriven käynnistyvalikosta, ja syöttämään tunnuksesi käsin.

Older Aalto Windows installations might require you to start OneDrive from the Start Menu and enter your credentials manually.

Windows

1. Kun olet asentanut OneDriven, se löytyy System Traysta.

1. After the installation you can find OneDrive cloud icon from your System Tray.

2. Klikkaa OneDrive pilveä. Seuraavassa ikkunassa klikkaaSign in.

2. Click the OneDrive cloud icon in the System Tray and the following screen will open. Click Sign in.

3. Kirjoita Aalto-sähköpostiosoitteesi ja klikkaa Sign in.

3. Enter your Aalto email address and click Sign in.

4. Seuraavassa Aalto-kirjautumisikkunassa kirjoita Aalto-salasanasi salasanakenttään.

4. The client will show the Aalto sign in page. Enter your Aalto password here.

5. You're done!

Mac

OneDrive on Mac requires you to enter your credentials manually the first time.

1. Avaa OneDrive ja kirjoita Aalto-sähköpostiosoitteesi.

1. Open OneDrive client and enter your Aalto email address.

2. Seuraavassa Aalto-kirjautumisikkunassa kirjoita Aalto-salasanasi salasanakenttään.

2. The client will show the Aalto sign in page. Enter your Aalto password here.

3. Klikkaa Next seuraavassa ikkunassa.

3. Click Next in the following screen.

4. You're done!

Android

1. Avaa OneDrive ja valitseSign in.

1. Open the OneDrive app and tap Sign in.

2. Kirjoita Aalto-sähköpostiosoitteesi.

2. Enter your Aalto email address.

3. Seuraavassa Aalto-kirjautumisikkunassa kirjoita Aalto-salasanasi salasanakenttään.

3. The app will show the Aalto sign in page. Enter your Aalto password here.

4. You're done!

iOS

1. Avaa OneDrive. 2. Kirjoita Aalto-sähköpostiosoitteesi.

1. Open the OneDrive app.

2. Enter your Aalto email address.

3. Seuraavassa Aalto-kirjautumisikkunassa kirjoita Aalto-salasanasi salasanakenttään. Avoin asetusvaihtoehdot

3. The app will show the Aalto sign in page. Enter your Aalto password here.

4. You're done!

Web Browser (Linux)

You can also use OneDrive via web browser. This is also the only way OneDrive can be used on Linux at the moment.

1. Mene osoitteeseen https://onedrive.com. 2. KlikkaaSign in (oikealla ylhäällä).

1. Go to https://onedrive.com

2. Click Sign in from the top right corner.

3. Kirjoita Aalto-sähköpostiosoitteesi ja klikkaaSign in.

3. Enter your Aalto email address and click Sign in.

4. Seuraavassa Aalto-kirjautumisikkunassa kirjoita Aalto-salasanasi salasanakenttään.

4. You should now see the Aalto sign in page. Enter your Aalto password here.

5. You're done!

Related instructions

Cloud storage - OneDrive & Google Drive

OneDrive for Business and Google Drive offer a 5TB online storage space. These services also offer the possibility to share and modify files, for example directly from the browser.

Microsoft 365 Services

Aalto students and employees can use the Microsoft 365 services (includes OneDrive, Teams, Word, Excel, PowerPoint, etc.) on their work and home devices.

Microsoft 365 logo

Microsoft Office package: installation on students’ and employees’ own devices

Aalto University students and employees are provided, free of charge, with Microsoft Office 365 programs (e.g., Word, Excel and PowerPoint) for their own devices (computers, tablets, and smartphones) with the Microsoft Office ProPlus programme (for students, this is also referred to as ‘Student Advantage’).

Adding a profile picture in Microsoft Office applications (e.g. Outlook, Teams)

You can add your own photo as a profile picture if you wish in Microsoft Office applications.

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